How to Add a Sub Account in QuickBooks? Your Comprehensive Guide


QuickBooks is a powerful accounting software that simplifies financial management for businesses. Adding sub-accounts in QuickBooks is a convenient way to organize and manage your financial data more efficiently. In this step-by-step guide, we'll walk you through the process of adding a sub-account in QuickBooks, ensuring a seamless experience for your financial record-keeping.

Step 1: Log In to Your QuickBooks Account

Begin by logging in to your QuickBooks account using your credentials. Once logged in, navigate to the dashboard to access the main menu.

Step 2: Access the Chart of Accounts

Locate and click on the "Accounting" tab in the main menu. From the drop-down menu, select "Chart of Accounts." This section is where you'll manage and organize your accounts.

Step 3: Identify the Parent Account

Before adding a sub-account, identify the parent account to which you want to link the new sub-account. This ensures a hierarchical structure in your chart of accounts.

Step 4: Click on "New"

In the Chart of Accounts section, look for the "New" button and click on it. This action will prompt QuickBooks to initiate the process of adding a new account.

Step 5: Choose Account Type

Select the appropriate account type for your sub-account. This could be an expense, income, bank, or any other relevant type based on your organizational needs.

Step 6: Select Detail Type

Specify the detail type that best fits the nature of your sub-account. QuickBooks provides various options to choose from, ensuring accuracy in financial categorization.

Step 7: Enter Account Name and Sub-Account Details

In the provided fields, enter the name of your sub-account. Additionally, if your sub-account has a specific number, input it for easy reference. Add a brief description to provide more context if necessary.

Step 8: Link to Parent Account

Ensure that you link your sub-account to the appropriate parent account. This establishes the hierarchical relationship within your chart of accounts.

Step 9: Save and Close

Once all the necessary details are entered, click on the "Save and Close" button to confirm the addition of your sub-account. QuickBooks will update your chart of accounts accordingly.


Congratulations! You have successfully added a sub-account in QuickBooks. This simple and efficient process enhances your financial organization, making it easier to manage and analyze your business transactions. By following these step-by-step instructions, you'll optimize your use of QuickBooks, streamlining your accounting practices and ensuring accurate financial reporting.

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