How to Add Account Numbers in QuickBooks 2018? Your Comprehensive Guide

In the realm of efficient and organized financial management, QuickBooks 2018 stands out as a reliable tool. Adding account numbers to your QuickBooks records can significantly enhance the precision and clarity of your financial transactions. Follow these straightforward steps to seamlessly integrate account numbers into your QuickBooks 2018 setup.

Step 1: Open QuickBooks 2018

Begin by launching your QuickBooks 2018 software. Ensure that you have the necessary administrative privileges to make changes to your account settings.

Step 2: Access the Chart of Accounts

Navigate to the "Lists" menu and select "Chart of Accounts." This will open a comprehensive list of your existing accounts.

Step 3: Locate the Account

Identify the account to which you want to assign a number. Click on the account to highlight it.

Step 4: Add Account Number

With the account selected, click on the "Account" dropdown menu. Choose "Edit Account" from the options. In the account details window, you will find a field labeled "Account Number." Enter the desired account number for the selected account.

Step 5: Save Changes

Once you have added the account number, click "OK" to save your changes. QuickBooks 2018 will update the account with the assigned number.

Step 6: Repeat as Needed

Repeat the process for each account you wish to assign a number. Consistency in assigning account numbers will contribute to a more streamlined financial management system.

Step 7: Verify Changes

To ensure accuracy, go back to the Chart of Accounts and confirm that the account numbers have been successfully added. This verification step is crucial for maintaining precision in your financial records.

Step 8: Utilize Account Numbers in Transactions

Now that your accounts are numbered, leverage this feature in your day-to-day transactions. When recording transactions, input the corresponding account numbers for enhanced speed and accuracy.


By incorporating account numbers into your QuickBooks 2018 setup, you empower yourself with a more organized and efficient financial management system. These steps are designed to be user-friendly, allowing you to navigate the process with ease. Maximize the potential of QuickBooks 2018 and elevate your financial record-keeping to new heights. Happy accounting!

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