How to Copy Chart of Accounts from QuickBooks? Your Comprehensive Guide


If you're seeking a seamless method to duplicate your Chart of Accounts in QuickBooks, you've come to the right place. This step-by-step guide is designed to assist you effortlessly in this process, ensuring a smooth transition without any complications.

Step 1: Access QuickBooks

  1. Begin by logging into your QuickBooks account using your credentials.
  2. Navigate to the "Lists" menu located on the top toolbar.

Step 2: Select Chart of Accounts

  1. Within the "Lists" menu, locate and click on "Chart of Accounts."
  2. This will open the comprehensive list of your existing accounts.

Step 3: Export Current Chart of Accounts

  1. Click the "Export" or "Create a Report" option, typically represented by an icon or button.
  2. Choose a format that suits your needs, such as Excel or CSV.
  3. Save the exported file to your preferred location.

Step 4: Open New QuickBooks Company File

  1. Launch QuickBooks and create a new company file where you want to import the Chart of Accounts.
  2. Access the "Lists" menu and click on "Chart of Accounts."

Step 5: Import Chart of Accounts

  1. Find the "Import" or "Add Excel" option – this might vary depending on your QuickBooks version.
  2. Select the file exported earlier and follow the on-screen instructions to map fields accurately.
  3. Complete the import process.

Step 6: Verify the Imported Chart of Accounts

  1. Double-check that all accounts have been imported accurately.
  2. Ensure that account types and details match your requirements.

Step 7: Review and Adjust

  1. Take a moment to review the newly imported Chart of Accounts.
  2. Make any necessary adjustments or additions as needed.


Congratulations! You've successfully copied your Chart of Accounts from one QuickBooks company file to another. This process, though intricate, can be achieved with ease by following these step-by-step instructions. If you encounter any challenges or have specific questions, don't hesitate to consult QuickBooks support for further assistance.

By adhering to these simple guidelines, you'll streamline your Chart of Accounts duplication process and continue managing your finances with the efficiency that QuickBooks offers. Happy accounting!

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