How to Display Account Numbers in Chart of Accounts QuickBooks? Your Comprehensive Guide

Navigating through the Chart of Accounts in QuickBooks is an essential task for maintaining organized financial records. To enhance this process, incorporating account numbers can significantly contribute to clarity and ease of use. In this guide, we'll walk you through the steps to seamlessly display account numbers in the QuickBooks Chart of Accounts.

Step 1: Accessing Your QuickBooks Company File

Begin by logging into your QuickBooks account and opening your company file. Make sure you have the necessary permissions to modify the Chart of Accounts.

Step 2: Navigate to the Chart of Accounts

Once inside your company file, locate the Chart of Accounts. You can find this by going to the "Lists" menu and selecting "Chart of Accounts."

Step 3: Identify the Account

Scroll through the Chart of Accounts until you find the account you wish to assign a number to. Click on the account to highlight it.

Step 4: Edit Account

With the account selected, click on the "Account" button at the bottom of the window. A drop-down menu will appear – choose "Edit Account."

Step 5: Assign an Account Number

In the Edit Account window, you will see a field labeled "Account Number." Enter the desired account number for the selected account. Ensure that the number aligns with your organizational structure and is easy to remember.

Step 6: Save Changes

Once you've assigned the account number, click "Save & Close" to apply the changes. QuickBooks will automatically reorder the accounts based on the assigned numbers.

Step 7: Repeat as Needed

Repeat the above steps for each account you want to assign a number to. Consistency in numbering will contribute to a well-organized and easily navigable Chart of Accounts.

Benefits of Displaying Account Numbers:

1. Enhanced Organization

Assigning account numbers helps organize your Chart of Accounts, making it easier to locate specific accounts.

2. Streamlined Reporting

Account numbers facilitate efficient and accurate financial reporting by providing a structured reference system.

3. Improved Navigation

Quickly navigate through your Chart of Accounts by utilizing account numbers, reducing the time spent searching for specific accounts.


Effectively displaying account numbers in the QuickBooks Chart of Accounts is a simple yet powerful way to enhance your financial management. Follow these steps to create a more organized and streamlined accounting system, ultimately saving time and improving accuracy in your financial reporting.

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