How to Give My Accountant Access to My QuickBooks Online? Your Comprehensive Guide


In the realm of efficient financial management, QuickBooks Online stands as a cornerstone for businesses. To streamline your accounting processes and collaborate seamlessly with your accountant, granting access to your QuickBooks Online account is essential. This step-by-step guide will navigate you through the process effortlessly.

Step 1: Log in to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account using your credentials. Ensure that you have administrative privileges to make the necessary changes.

Step 2: Navigate to "Settings"

Once logged in, locate the "Settings" option, usually denoted by a gear icon, in the upper right-hand corner of the screen. Click on it to access the dropdown menu.

Step 3: Choose "Manage Users"

Within the "Settings" menu, find and select the "Manage Users" option. This will lead you to a page where you can control user access to your QuickBooks Online account.

Step 4: Add Your Accountant

On the "Manage Users" page, identify the "+ Add User" button. Click on it to initiate the process of adding a new user to your QuickBooks Online account.

Step 5: Enter Accountant's Information

Fill in the required fields with your accountant's details. Make sure to use the correct email address associated with their QuickBooks Online account. Assign the appropriate user role, usually "Accountant," to grant the necessary access privileges.

Step 6: Send Invitation

After entering the details, look for the option to send an invitation to your accountant. This typically involves clicking on an "Invite" or "Send" button. An email invitation will be sent to your accountant with instructions on how to access your QuickBooks Online account.

Step 7: Accountant Accepts Invitation

Your accountant will receive the invitation via email. They need to follow the instructions provided in the email to accept the invitation and gain access to your QuickBooks Online account.


By following these simple and concise steps, you have successfully granted your accountant access to your QuickBooks Online account. This collaborative approach enhances the efficiency of your financial management, allowing your accountant to work seamlessly within the platform. Now, you can enjoy a streamlined accounting process with your trusted financial professional.

Remember, maintaining secure access to your financial information is crucial. Regularly review and manage user access to ensure the highest level of data integrity.

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