How to Give Your Accountant Access to QuickBooks Online? Your Comprehensive Guide

In today's dynamic business landscape, collaboration and seamless communication between business owners and accountants are crucial for financial success. Granting your accountant access to your QuickBooks Online account is a straightforward process that enhances efficiency and ensures accurate financial management. Follow these simple steps to streamline the access-sharing process and foster a more collaborative and organized financial environment.

Step 1: Log In to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard to access the main menu.

Step 2: Navigate to the Gear Icon

Locate and click on the gear icon positioned in the upper-right corner of the dashboard. This icon serves as the gateway to the settings and account management options within QuickBooks Online.

Step 3: Choose "Manage Users"

From the dropdown menu, select "Manage Users" under the "Your Company" section. This will open a new window displaying user-related settings.

Step 4: Select "Add User"

Click on the "Add User" button to initiate the process of adding a new user to your QuickBooks Online account. This action will prompt the system to ask for specific details regarding the new user.

Step 5: Enter Accountant's Email

In the provided fields, enter your accountant's email address. Ensure accuracy, as this email will be used to send an invitation to access your QuickBooks Online account.

Step 6: Set User Access Rights

Assign the appropriate user access rights to your accountant. QuickBooks Online offers different levels of access, ranging from "All Access" to more restricted options. Choose the level that aligns with your accountant's responsibilities.

Step 7: Send Invitation

Once you've configured the settings, click on the "Save" or "Send Invitation" button to dispatch an invitation to your accountant. They will receive an email prompting them to accept the invitation and create their login credentials.

Step 8: Accountant Accepts Invitation

Your accountant will receive an email containing a link to accept the invitation. Once they click the link, they will be directed to set up their account credentials and gain access to your QuickBooks Online account.


Effectively granting your accountant access to QuickBooks Online is an essential step towards enhancing collaboration and ensuring accurate financial record-keeping. By following these easy and structured steps, you'll create a seamless process for sharing access while maintaining control over user permissions. This collaborative approach will undoubtedly contribute to the overall success and efficiency of your business.

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