How to Merge 2 Bank Accounts in QuickBooks Online? Your Comprehensive Guide

In the world of finance and accounting, streamlining processes is key to maintaining accuracy and efficiency. If you find yourself needing to consolidate or merge two bank accounts in QuickBooks Online, fear not – the process is straightforward and can be accomplished with ease. In this step-by-step guide, we'll walk you through the seamless procedure to merge two bank accounts in QuickBooks Online, ensuring a smooth transition without compromising data integrity.

Step 1: Log in to QuickBooks Online

Begin by logging in to your QuickBooks Online account with your credentials. Once logged in, navigate to the dashboard to access the main interface.

Step 2: Access the Chart of Accounts

Locate and select the "Chart of Accounts" option. This can typically be found in the left navigation menu under the "Accounting" tab.

Step 3: Identify the Accounts to Merge

Review your list of accounts and identify the two bank accounts you wish to merge. Make note of the account names and their current balances for reference.

Step 4: Choose the Primary Account

Determine which account will serve as the primary account after the merge. This account will retain its original name and information, absorbing the data from the secondary account.

Step 5: Edit the Account Information

Select the secondary account and click on the "Edit" button. Adjust the account name, if necessary, to match the primary account. Ensure that all details, including account type and description, align with the primary account's information.

Step 6: Update Transactions

Prior to merging, review and categorize any unprocessed transactions in the secondary account. Transfer these transactions to the primary account to consolidate the financial data accurately.

Step 7: Confirm and Merge

After making all necessary adjustments, proceed to confirm and merge the accounts. QuickBooks Online will prompt you to confirm the merge, ensuring you are aware of the irreversible nature of this action.

Step 8: Verify the Merge

Post-merge, verify that the primary account now reflects the combined data of both accounts. Cross-check balances, transaction history, and account details to ensure accuracy.


Congratulations! You have successfully merged two bank accounts in QuickBooks Online. This streamlined process ensures that your financial records remain accurate and consolidated, saving you time and effort in managing your accounts. As always, exercise caution and double-check details before finalizing any major changes in your accounting software. With this comprehensive guide, you can confidently navigate the merging process and maintain a well-organized financial landscape in QuickBooks Online.

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