How to Merge Two Accounts in QuickBooks? Your Comprehensive Guide

In the realm of financial management, streamlining processes is crucial for ensuring accuracy and efficiency. One such task that often arises is the need to merge two accounts in QuickBooks. This could be a result of organizational changes, data cleanup, or simply a need to simplify your financial records. Fortunately, QuickBooks provides a straightforward solution for merging accounts, allowing you to maintain a clean and organized financial landscape.

Step 1: Accessing QuickBooks

To initiate the account merging process, log in to your QuickBooks account and ensure you have the necessary permissions to perform this task. Navigate to the dashboard and locate the "Lists" menu.

Step 2: Selecting Chart of Accounts

Under the "Lists" menu, choose "Chart of Accounts." This will open a comprehensive list of all your accounts.

Step 3: Identifying Target Accounts

Identify the two accounts you wish to merge. Ensure that you have a clear understanding of the primary account (the one you want to keep) and the secondary account (the one you want to merge into the primary).

Step 4: Edit the Secondary Account

Click on the secondary account to open its details. Here, you will find an option to edit the account. Update the account name to match the primary account, ensuring uniformity.

Step 5: Adjust Transactions

Review and adjust any transactions associated with the secondary account. This may include updating invoices, bills, or any other financial activities related to that account. Make sure all information aligns with the primary account.

Step 6: Merge the Accounts

Once you have made the necessary adjustments, go back to the Chart of Accounts. Right-click on the secondary account and select "Edit Account." From the edit window, check the box that says "Make Inactive" to deactivate the secondary account.

Step 7: Confirm the Merge

After deactivating the secondary account, QuickBooks will prompt you to merge the accounts. Confirm the merge, and QuickBooks will seamlessly consolidate the two accounts into the primary one.


Merging accounts in QuickBooks is a simple yet powerful feature that aids in maintaining a well-organized financial structure. By following these step-by-step instructions, you can effortlessly merge two accounts and ensure the accuracy and coherence of your financial records. Take advantage of this functionality to streamline your financial processes and enhance the overall efficiency of your accounting system.

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