How to Rearrange Chart of Accounts in QuickBooks Online? Your Comprehensive Guide

Managing your Chart of Accounts is a crucial aspect of maintaining accurate financial records in QuickBooks Online. Whether you're reorganizing for better clarity or adjusting to evolving business needs, here's a step-by-step guide to effortlessly rearrange your Chart of Accounts.

1. Access Your QuickBooks Online Account:

  • Log in to your QuickBooks Online account using your credentials.
  • Navigate to the "Accounting" tab on the left-hand side of the dashboard.

2. Select "Chart of Accounts":

  • Under the "Accounting" tab, click on "Chart of Accounts."

3. Review Existing Accounts:

  • Take a moment to review your current Chart of Accounts. Identify accounts that need to be moved or reorganized.

4. Use Filters for Easy Navigation:

  • Utilize the search and filter options to easily locate specific accounts.

5. Enable Account Numbers (Optional):

  • If you haven't already, consider enabling account numbers for a more organized structure. This can be done through "Settings" and then "Chart of Accounts."

6. Reorder Accounts:

  • Hover over the account you want to move.
  • Click and hold the account, then drag it to its new position in the list.

7. Edit Account Details (If Necessary):

  • Click on the account to open its details.
  • Edit the account name or description if needed.

8. Save Changes:

  • Once you've rearranged your accounts, click "Save" to apply the changes.

9. Verify and Reconcile:

  • Double-check your Chart of Accounts to ensure the new order meets your requirements.
  • If you use bank feeds, reconcile your accounts to maintain accurate financial records.

10. Educate Your Team (If Applicable):

  • If you're working with a team, communicate the changes to ensure everyone is on the same page.


Rearranging your Chart of Accounts in QuickBooks Online is a straightforward process that can greatly enhance the clarity and efficiency of your financial reporting. By following these simple steps, you can maintain a well-organized and easily accessible Chart of Accounts tailored to your business needs.

Remember, keeping your financial records in order is key to making informed business decisions. Take advantage of the flexibility offered by QuickBooks Online to create a Chart of Accounts that best serves your unique requirements.

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