How to Set Up Sub Accounts in QuickBooks Online? Your Comprehensive Guide


Managing your finances efficiently is crucial for the success of your business. QuickBooks Online offers a user-friendly platform to streamline your accounting processes. One useful feature it provides is the ability to set up sub accounts, allowing you to organize your financial data with greater precision. In this guide, we'll walk you through the step-by-step process of setting up sub accounts in QuickBooks Online.

Step 1: Log In to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account. If you don't have an account yet, sign up for one to get started with organizing your finances effectively.

Step 2: Navigate to the Chart of Accounts

Once logged in, locate and click on the "Chart of Accounts" option. This is where you'll be able to manage your accounts and create sub accounts for a more detailed financial breakdown.

Step 3: Identify the Main Account

Select the main account for which you want to create a sub account. This could be an existing account or a new one you wish to add to your chart of accounts.

Step 4: Choose to Add a Sub Account

Look for the option to "Add a sub-account" or "Create a sub-account" depending on the version of QuickBooks Online you are using. Click on this option to proceed.

Step 5: Fill in Sub Account Details

A form will appear prompting you to fill in details for the sub account. This includes the sub account's name, account type, and description. Ensure the name clearly reflects the purpose of the sub account for easy identification.

Step 6: Set the Sub Account's Opening Balance

If applicable, set the opening balance for the sub account. This is the initial amount that will be recorded for this account before any transactions take place.

Step 7: Save Your Sub Account

Once you've filled in all the necessary details, click the "Save" or "Create" button to finalize the setup of your sub account. QuickBooks Online will now recognize this sub account under the main account you selected.

Step 8: Review and Edit

After saving, review the sub account details to ensure accuracy. If any changes are needed, you can easily edit the sub account information.


Setting up sub accounts in QuickBooks Online is a straightforward process that allows you to organize your financial data with precision. By following these step-by-step instructions, you can create a structured and efficient accounting system for your business. Take advantage of QuickBooks Online's features to enhance your financial management and ensure the success of your endeavors.

Ready to streamline your finances and take control of your business? Contact us today our team of QuickBooks experts lets us handle your bookkeeping and accounting needs with precision and expertise. Don't wait, take the first step towards financial clarity and success – reach out to us now!

Custom Accounting Solutions For Your Small Business

Contact Us Today