How to View Inactive Accounts in QuickBooks Desktop? Your Comprehensive Guide

In QuickBooks Desktop, managing your accounts efficiently is crucial for maintaining accurate financial records. If you need to access inactive accounts for reconciliation or auditing purposes, the process is straightforward. Follow these step-by-step instructions to seamlessly view inactive accounts in QuickBooks Desktop.

Step 1: Open QuickBooks Desktop

Launch QuickBooks Desktop on your computer and log in to your account. Ensure that you have the necessary administrative privileges to access account settings.

Step 2: Navigate to the Chart of Accounts

Once you are in the main dashboard, locate and click on the "Lists" menu. From the drop-down options, select "Chart of Accounts." This will take you to the comprehensive list of all your accounts.

Step 3: Identify Inactive Accounts

In the Chart of Accounts window, scan the list to identify inactive accounts. Inactive accounts are typically marked with a status indicator, making them easily distinguishable from active ones.

Step 4: Customize the View

To streamline your search, utilize QuickBooks Desktop's customization features. Click on the "View" menu and select "Reorder Columns." Include the "Active" column to display the status of each account clearly.

Step 5: Filter Inactive Accounts

Use the filtering options to display only inactive accounts. Click on the "Filters" button, choose "Active Status," and set it to "Inactive." This will refine the list, showing only the accounts that are currently inactive.

Step 6: Review and Confirm

Carefully review the list of inactive accounts to ensure accuracy. Take note of any necessary information related to these accounts, such as balances or transaction history.

Step 7: Reactivate if Needed

If you need to reactivate any accounts, select the respective account, right-click, and choose "Make Active." Confirm your action to reactivate the account instantly.


Effectively managing your accounts in QuickBooks Desktop is essential for maintaining financial accuracy. With these simple steps, you can easily view and manage inactive accounts, streamlining your accounting processes and ensuring the integrity of your financial records.

By following these steps, you can quickly navigate QuickBooks Desktop, highlight inactive accounts, and seamlessly manage your financial data. Incorporate these practices into your routine to enhance your overall accounting experience.

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