Should you outsource bookkeeping? benefits & how it works

outsourced bookkeeping

Accounting is an essential function in any business since it allows the business to track all its financial transactions and keep records of all financial transactions. With all the other tasks that hover over the head of a business person, the thing that he or she can neglect is bookkeeping. This is where outsourcing your bookkeeping can be of great help, as you can focus more on your business.

What are the advantages of outsourcing the bookkeeping services?

There are several compelling reasons to outsource your bookkeeping needs:

1. Saves You Time

This includes reconciling accounts, tracking and entering income and expenses, generating and mailing invoices to clients, etc., are some of the tasks that can be outsourced; this will help you gain more time to concentrate on other important business activities. I am assuming that when you began your company, you didn’t have in mind that you would be sitting for hours working on balance sheets. Outsourced bookkeeping helps one to refocus on higher values.

2. Access to Expertise

Bookkeepers are accounting specialists who are solely required to keep financial records – this is what they do, over and over again. A good bookkeeping firm has the expertise to perform all the necessary bookkeeping in terms of recording deductions to providing proper statements under the set rules and regulations and reporting.

3. Increased Accuracy

Looking at the list of competencies, one cannot help but notice that an emphasis on precision is unique to the accounting field. Accurate processing of transactions and preparation of reports is something that professional bookkeepers pay much attention to and achieve through adherence to various practices and procedures. This safeguards your business from being audited or having other fiscal problems in the future.

4. Helps Control Costs

Outsourcing bookkeeping is a continuous expenditure, but carrying out the task internally proves expensive given the cost of procuring software, staff training, and the number of working hours required to handle and update account books. What most people do not understand is that hiring an experienced and reputable bookkeeping firm can be cost-effective.

This is a question that people who have never used outsourced bookkeeping services may want to know how it operates before they embark on using it.

On the key theme of outsourcing your bookkeeping, the process is not as complex as one might imagine.

Here are some basics of how it works:

1. Find a Reputable Provider

You can do some research to identify the bookkeeping firms that have been in the industry for quite some time and have a good record of operation with clients in your industry. Ensure checking of the certification, experience, security measures, areas of service, and cost. To sum up, the right provider does not disrupt your business needs and flow, it complements them.

2. Rights to Information:

The right to access information gives you the ability to share access to your financial accounts.

The bookkeeping provider you select will require a login with read-only access to company accounts including but not limited to your business bank account, credit card accounts, bookkeeping software, payroll processing service, and any other accounts necessary to maintain your books. Leading organizations employ very reliable applications for accessing these accounts.

3. Determine Scope & Process:

Determine which particular activities in the area of accounts receivable/payable, tracking of expenses, filing of taxes, or preparation of overall financial statements are you willing to delegate out. Likewise, describe your expectations concerning reports on bookkeeping, the methods of communication, and the expected time of tasks.

4. The above plus the following ‘Let Them Handle the Rest!’

After this, you have shared the account access and explained the scope of activity, the process, the deadlines, etc., you can move forward and give the new team of professional bookkeepers the signal for the starting work. They will take care of the record-keeping depending on the agreed-upon terms and conditions without involving interference with high-level business planning.

5. Review Reports and Communicate

Your provider submits such items as financial statements, reports, summaries, and files at the agreed frequency, which often ranges from daily to monthly. Check and double-check that everything stated is correct to your knowledge, raise any questions you may have regarding your finances for the coming cycle, and share any alterations in your financial situation. This means that there is credibility and reliability since everybody is expected to communicate and review the work that is being done.

Outsourced bookkeeping refers to the act of hiring a third party to manage your business’s financial records rather than employing it in-house.

Even though it may pose an extra cost that could have otherwise been avoided, outsourcing the job of bookkeeping proves to be one of the best investments any business can make due to the immense benefits it brings, some of which include, Professional financial expertise, time-saving and, Avoidance of high operating costs that come with accounting mistakes or failures. Allow me to suggest one of the most crucial yet often overlooked aspects of your business – a professional bookkeeping firm to manage your company’s financial status daily. It is conceivable that the return on investment might just catapult the growth of your business to newer heights.

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