What is a Clearing Account in QuickBooks? Your Comprehensive Guide

In the realm of financial management, QuickBooks stands out as a powerful tool that aids businesses in maintaining accurate and organized records. Among its numerous features, the concept of a "Clearing Account" holds a significant place. In this guide, we will delve into the intricacies of what a clearing account is and how it functions within the QuickBooks ecosystem.

Understanding Clearing Accounts

Step 1: Definition

A clearing account, also known as a suspense account, serves as a temporary holding place for transactions before they are properly categorized. It acts as an intermediary station, facilitating seamless movement of funds between different accounts.

Step 2: Purpose

The primary purpose of a clearing account is to streamline financial processes. It helps in reconciling discrepancies and ensures that transactions are accurately recorded before being assigned to their designated categories.

Step 3: Transaction Flow

Transactions pass through the clearing account during the reconciliation phase. Once verified, they are then shifted to their respective accounts, such as expense or revenue accounts, ensuring a systematic and error-free financial trail.

Importance of Clearing Accounts in QuickBooks

Step 4: Organized Record-Keeping

By utilizing clearing accounts, QuickBooks users can maintain a systematic and organized record of their financial activities. This aids in the generation of precise financial statements and reports.

Step 5: Error Prevention

Clearing accounts act as a safety net against errors in classification. They provide an additional layer of scrutiny, reducing the chances of misclassification and enhancing the accuracy of financial data.

Step 6: Facilitating Reconciliation

During the reconciliation process, clearing accounts play a pivotal role in identifying and rectifying discrepancies. This ensures that the financial records align with actual transactions, promoting financial integrity.

Utilizing Clearing Accounts in QuickBooks

Step 7: Creating a Clearing Account

  1. Navigate to the Chart of Accounts.
  2. Click on "New" to add a new account.
  3. Select "Bank" as the account type.
  4. Choose "Cash on hand and in banks" as the detail type.
  5. Name the account as "Clearing Account" and save.

Step 8: Recording Transactions

  1. When faced with unclassified transactions, assign them to the clearing account.
  2. Regularly review the clearing account to identify and rectify any discrepancies.
  3. Once verified, reclassify the transactions to their appropriate accounts.


In conclusion, a clearing account in QuickBooks is a valuable tool for maintaining order and accuracy in financial transactions. By incorporating it into your accounting practices, you can streamline processes, prevent errors, and ensure the reliability of your financial records. Embrace the power of clearing accounts to enhance your QuickBooks experience and take control of your business finances with confidence.

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