What is a Sub Account in QuickBooks Online? Your Comprehensive Guide


Understanding the concept of sub accounts in QuickBooks Online is crucial for efficient financial management. Sub accounts offer a structured and organized way to manage your financial data, providing a clear hierarchy within your chart of accounts. In this guide, we'll delve into the definition of sub accounts, their significance, and how to create and manage them in QuickBooks Online.

Step 1: Definition of Sub Account

A sub account in QuickBooks Online is a detailed account that falls under a main account. It allows you to further categorize and specify transactions within a broader category. This hierarchical structure aids in better financial reporting and analysis.

Step 2: Significance of Sub Accounts

2.1 Enhanced Organization

By utilizing sub accounts, you can organize your financial data in a more granular manner. This enhances clarity and makes it easier to track and manage transactions.

2.2 Improved Reporting

Sub accounts play a pivotal role in generating detailed financial reports. They allow you to drill down into specific expense or income categories, providing a more comprehensive view of your financial activities.

2.3 Streamlined Analysis

Analyzing financial trends becomes more straightforward with sub accounts. The hierarchical structure enables you to identify areas of strength or concern within specific categories.

Step 3: Creating Sub Accounts

3.1 Navigate to Chart of Accounts

Access the Chart of Accounts in QuickBooks Online by selecting "Accounting" from the left-hand menu and then choosing "Chart of Accounts."

3.2 Select Main Account

Choose the main account under which you want to create a sub account. Click on the drop-down menu next to "New" and select "Sub-account."

3.3 Fill in Details

Provide the necessary details for the sub account, including the name, account type, and description. Ensure the "Is sub-account" option is selected.

3.4 Save and Close

Click "Save and Close" to create the sub account. It will now be listed under the selected main account in the Chart of Accounts.


In conclusion, sub accounts in QuickBooks Online offer a valuable tool for organizing and analyzing financial data. By incorporating a hierarchical structure, you can enhance your financial management processes, streamline reporting, and gain deeper insights into your business's financial performance. Mastering the creation and management of sub accounts will undoubtedly contribute to a more efficient and insightful financial management experience.

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