How to Share QuickBooks Desktop with Your Accountant? Your Comprehensive Guide


In today's fast-paced business environment, collaboration with your accountant is crucial for maintaining financial health and making informed decisions. QuickBooks Desktop offers a seamless way to share your financial data securely with your accountant, ensuring a smooth and efficient collaboration process. In this guide, we'll walk you through the steps to share your QuickBooks Desktop with your accountant.

Step 1: Open QuickBooks Desktop

Begin by launching your QuickBooks Desktop application on your computer. Ensure that you have the latest version installed to access the most up-to-date features and security protocols.

Step 2: Log in to Your Company File

Upon opening QuickBooks Desktop, log in to your company file by entering your username and password. This step ensures that you have access to all the necessary financial data that you want to share with your accountant.

Step 3: Navigate to the Accountant's Center

Locate the "Accountant" menu on the top navigation bar. Click on it to reveal the "Accountant Center" option. This centralized hub is designed to streamline the process of collaborating with your accountant.

Step 4: Invite Your Accountant

Once in the Accountant Center, find the option to "Invite Accountant." Clicking on this option will prompt you to enter your accountant's email address. Ensure the accuracy of the email to avoid any delays in the invitation process.

Step 5: Set Permissions

After entering your accountant's email, QuickBooks Desktop will provide options to set permissions. Define the level of access your accountant requires, such as viewing reports, making changes, or accessing sensitive financial information. Customizing permissions ensures that your accountant can perform their tasks efficiently while maintaining data security.

Step 6: Send the Invitation

Review the invitation details, ensuring that the information is correct. Click "Send Invitation" to dispatch the invitation to your accountant. They will receive an email with instructions on how to access your QuickBooks Desktop.

Step 7: Accountant's Response

Upon receiving the invitation, your accountant will follow the provided instructions to access your QuickBooks Desktop. They may need to log in with their Intuit credentials or create a new account.


Sharing your QuickBooks Desktop with your accountant is a straightforward process that enhances collaboration and efficiency in managing your finances. By following these step-by-step instructions, you can ensure a seamless experience for both you and your accountant, allowing for effective financial analysis and decision-making.

Remember, maintaining open communication with your accountant and regularly updating permissions will contribute to a successful and secure collaboration using QuickBooks Desktop.

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