How to Make an Account Inactive in QuickBooks Online? Your Comprehensive Guide

QuickBooks Online offers a straightforward process for making an account inactive, allowing you to efficiently manage your financial records. Whether you're streamlining your chart of accounts or simply need to temporarily disable an account, the following step-by-step guide will walk you through the process with ease.

Steps to Make an Account Inactive:

Step 1: Log In to QuickBooks Online

Begin by logging in to your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard.

Step 2: Access Chart of Accounts

Locate the "Accounting" tab in the left navigation menu. Click on it to reveal a drop-down menu, and then select "Chart of Accounts."

Step 3: Find the Account to Inactivate

Scroll through your list of accounts to find the one you wish to make inactive. You can use the search bar or filter options to quickly locate the specific account.

Step 4: Select the Account

Click on the account you want to make inactive. This will open the account details page, providing you with more information about the selected account.

Step 5: Edit the Account

Look for the "Edit" button on the account details page. Click on it to access the editing options for the account.

Step 6: Mark as Inactive

Within the editing options, find the checkbox or toggle that allows you to mark the account as inactive. Toggle it to the "Inactive" position.

Step 7: Save Changes

Once you've marked the account as inactive, ensure to save your changes. Look for the "Save" or "Save and Close" button at the bottom of the page and click on it.

Step 8: Confirmation

QuickBooks Online will typically prompt you with a confirmation message to verify that you want to make the account inactive. Confirm your decision to finalize the process.


Making an account inactive in QuickBooks Online is a seamless process that enhances the organization of your financial data. By following these step-by-step instructions, you can effortlessly manage your chart of accounts, keeping your records tidy and accurate. Incorporate this easy-to-follow guide into your QuickBooks Online routine for efficient account management.

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