How to Add My Accountant to QuickBooks Online? Simplify Your Finances

In the realm of efficient financial management, QuickBooks Online stands out as a reliable ally for businesses. Collaborating with your accountant on the platform can significantly streamline the process, ensuring seamless communication and accurate financial tracking. Here's a step-by-step guide on how to add your accountant to QuickBooks Online:

Step 1: Log In to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account. Once you're in, navigate to the dashboard to access the main functionalities.

Step 2: Locate the "Settings" Gear Icon

In the top-right corner of the screen, you'll find a gear icon representing "Settings." Click on it to unveil a drop-down menu containing essential options.

Step 3: Select "Manage Users"

Within the Settings menu, look for the "Manage Users" option. Click on it to open the user management interface.

Step 4: Choose "Accounting Firms"

In the user management section, identify and select the category labeled "Accounting Firms." This specific designation ensures that your accountant gets the appropriate access and permissions.

Step 5: Invite Your Accountant

Next, click on the "Invite Accountant" button. You'll be prompted to input your accountant's email address. Ensure the accuracy of the email to guarantee a smooth invitation process.

Step 6: Set User Access Permissions

Before sending the invitation, tailor the access permissions according to your preferences. QuickBooks Online allows you to specify the level of access your accountant should have, maintaining control over sensitive financial data.

Step 7: Send the Invitation

Once you've configured the settings, hit the "Send Invitation" button. Your accountant will receive an email invitation to join your QuickBooks Online account.

Step 8: Accountant Acceptance

Upon receiving the invitation, your accountant will follow the provided link to accept the invitation. If they don't have a QuickBooks Online account, they'll be prompted to create one.

Step 9: Collaboration Commences

With the invitation accepted, your accountant can now collaborate with you on QuickBooks Online. They'll have the specified access to assist with financial management, making the collaboration seamless and efficient.


Adding your accountant to QuickBooks Online is a straightforward process that enhances collaboration and financial management. By following these simple steps, you ensure that your accountant has the necessary access to contribute effectively to your business's financial success. Streamline your collaboration and elevate your financial management experience with QuickBooks Online.

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