How to Change My Accountant in QuickBooks Online? Your Comprehensive Guide

Are you considering a change in your accountant within QuickBooks Online? Whether you're looking for a fresh perspective or seeking a more tailored financial approach, the process is simpler than you might think. Follow these easy steps to seamlessly transition to a new accountant and ensure a smooth experience with your financial management in QuickBooks Online.

Step 1: Log into QuickBooks Online

Begin by logging into your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard to access the main menu.

Step 2: Select "Accountant"

Locate the "Accountant" option in the main menu. This is usually found in the left sidebar. Click on it to open the submenu.

Step 3: Choose "Switch Accountant"

Within the "Accountant" submenu, you'll find the option labeled "Switch Accountant." Click on this option to initiate the process of changing your accountant.

Step 4: Provide New Accountant's Details

You'll be prompted to enter the details of your new accountant. Ensure that you have accurate information such as the new accountant's email address and any other required details. This step is crucial to establish a seamless connection.

Step 5: Confirm the Changes

Review the information you've entered and confirm that all details are accurate. This is an important step to avoid any discrepancies in the transition process.

Step 6: Notify Your Previous Accountant

While not a mandatory step within the QuickBooks Online platform, it is courteous to inform your previous accountant about the change. This ensures a smooth handover of financial information and helps maintain a professional relationship.

Step 7: Verify Access for New Accountant

After confirming the changes, ensure that your new accountant has access to your QuickBooks Online account. This step is vital for them to effectively manage your financial records.

Step 8: Test the Connection

Before fully committing to the change, perform a test to ensure that the connection between your QuickBooks Online account and the new accountant is successful. This can involve a simple transaction or data transfer to confirm seamless integration.


Changing your accountant in QuickBooks Online is a straightforward process that can be accomplished in a few easy steps. By following these guidelines, you'll be able to smoothly transition to a new accountant, allowing for continued efficient financial management within the platform.

Remember, effective communication with both your previous and new accountants is key to ensuring a seamless transition and maintaining a harmonious working relationship.

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