How to Change Payroll Account in QuickBooks Desktop? Your Comprehensive Guide

Are you looking to update your payroll account in QuickBooks Desktop? Whether you've switched banks or need to make adjustments, the process is straightforward. Follow these step-by-step instructions to seamlessly change your payroll account and ensure accurate financial records.

Step 1: Access QuickBooks Desktop

  1. Launch QuickBooks Desktop on your computer.
  2. Log in to your company file using your credentials.

Step 2: Navigate to Payroll Center

  1. From the top menu, click on "Employees."
  2. Choose "My Payroll Service" and then click on "Account/Billing Information."
  3. Log in to your Intuit account if prompted.

Step 3: Locate Your Payroll Account

  1. In the Payroll Information section, find and click on "Direct Deposit."
  2. Locate the existing bank account associated with your payroll.

Step 4: Remove Existing Payroll Account

  1. Click on the existing account and choose "Edit."
  2. Select "Remove" to unlink the current payroll account.

Step 5: Add New Payroll Account

  1. After removing the old account, click on "Add" to include a new payroll account.
  2. Enter the necessary banking details for the updated account.

Step 6: Verify and Save Changes

  1. Double-check the entered information for accuracy.
  2. Click "Next" and then "Finish" to save your changes.

Step 7: Update Employee Information

  1. Once the new payroll account is added, review and update employee information if needed.
  2. Ensure that direct deposit details are accurate for each employee.

Step 8: Confirm Changes

  1. Run a test payroll to verify that the new account is functioning correctly.
  2. Check for any errors or discrepancies and make adjustments as necessary.

Step 9: Keep Records

  1. Maintain a record of the payroll account change for future reference.
  2. Store relevant documentation in a secure location.

By following these simple steps, you can smoothly change your payroll account in QuickBooks Desktop. This ensures that your financial records remain accurate and up-to-date. If you encounter any challenges during the process, don't hesitate to reach out to QuickBooks support for assistance.

Remember, staying organized and attentive to detail is crucial when managing financial data. Update your payroll account with confidence, knowing you have followed a systematic approach for a seamless transition in QuickBooks Desktop.

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