How to Change the Order of Accounts in QuickBooks Online? Your Comprehensive Guide

Managing your accounts efficiently is crucial for maintaining accurate financial records in QuickBooks Online. If you find yourself needing to reorganize the order of your accounts, follow these simple and effective steps to ensure a seamless process.

Step 1: Log in to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard to access your company's financial information.

Step 2: Go to the Chart of Accounts

Locate the "Chart of Accounts" option in the main menu. This is where you can view and manage all your accounts.

Step 3: Identify the Account to Be Moved

Scroll through the list of accounts in the Chart of Accounts to identify the one you want to move. Make a note of its current position in the order.

Step 4: Access the Action Menu

Next to the account you wish to reposition, you'll find an action menu (usually represented by a small arrow or three dots). Click on this menu to reveal a list of options.

Step 5: Select "Edit"

From the options presented, choose "Edit." This will allow you to make changes to the account details, including its position in the Chart of Accounts.

Step 6: Adjust the Account Order

Within the editing interface, look for the option to adjust the account's order. Depending on the version of QuickBooks Online you are using, this may be labeled as "Display Name" or a similar term. Modify the value to reflect the new order you desire.

Step 7: Save Your Changes

After adjusting the account order, be sure to save your changes. Look for a "Save" or "Save and Close" button at the bottom of the editing screen.

Step 8: Confirm the Changes

Return to the Chart of Accounts and confirm that the account has been successfully repositioned. Ensure that it now appears in the desired order.


Changing the order of accounts in QuickBooks Online is a straightforward process that can significantly enhance the organization of your financial data. By following these step-by-step instructions, you'll be able to effortlessly rearrange your accounts, making it easier to track and manage your company's finances.

Remember, maintaining a well-organized Chart of Accounts is key to efficient financial management in QuickBooks Online. Take advantage of these simple steps to tailor your account order to suit the specific needs of your business.

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