How to Create Chart of Accounts in QuickBooks Online? Your Comprehensive Guide


Managing your finances effectively is a key component of running a successful business. QuickBooks Online offers a powerful solution for businesses of all sizes, and a well-organized Chart of Accounts is fundamental to this process. In this guide, we'll take you through the step-by-step process of creating a Chart of Accounts in QuickBooks Online, ensuring that your financial records are accurate and organized.

Step 1: Access QuickBooks Online:

  1. Log in to your QuickBooks Online account.
  2. Navigate to the Dashboard.

Step 2: Go to the Chart of Accounts:

  1. Click on the "Accounting" tab in the left-hand navigation bar.
  2. Select "Chart of Accounts."

Step 3: Add a New Account:

  1. Click the "New" button in the upper-right corner.
  2. Choose the account type (e.g., Bank, Expense, Income) and detail type from the dropdown menu.
  3. Fill in the required information such as the account name, description, and balance.

Step 4: Customize Accounts:

  1. Edit or customize existing accounts by selecting the pencil icon.
  2. Adjust account details, including the account name, type, and description.

Step 5: Arrange Accounts:

  1. Drag and drop accounts to reorder them as needed.
  2. Organize accounts for easy navigation and reporting.

Step 6: Set Up Subaccounts (Optional):

  1. Create subaccounts to further categorize transactions.
  2. Click "New" and choose "Subaccount" when adding an account.

Step 7: Review and Save:

  1. Double-check all entered information.
  2. Click "Save and Close" to save your changes.

Step 8: Run Reports:

  1. Utilize the reporting feature in QuickBooks Online to analyze your financial data.
  2. Access reports to gain insights into your business performance.


Congratulations! You've successfully created a Chart of Accounts in QuickBooks Online. By following these simple steps, you've laid the foundation for accurate and organized financial record-keeping. Regularly review and update your Chart of Accounts to ensure it aligns with your business's evolving needs. With QuickBooks Online, managing your finances has never been more accessible and efficient.

Make the most of this powerful tool and empower your business to thrive with a well-maintained Chart of Accounts in QuickBooks Online.

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