How to Delete Accountant User in QuickBooks Online? Your Comprehensive Guide

QuickBooks Online provides a user-friendly interface that empowers you to manage your accounting seamlessly. If you've collaborated with an accountant in the past and no longer require their access, deleting their user account is a straightforward process. Follow these simple steps to remove an accountant user in QuickBooks Online:

Step 1: Log In to QuickBooks Online

Begin by logging into your QuickBooks Online account using your credentials. Ensure that you have administrative access to make changes to user accounts.

Step 2: Navigate to the "Settings" Menu

Once logged in, locate the "Settings" menu. You can usually find it in the upper-right corner of the screen. Click on the "Gear" icon to access the drop-down menu.

Step 3: Select "Manage Users"

From the drop-down menu, choose "Manage Users" under the "Your Company" section. This will take you to the user management page where you can view and modify user accounts.

Step 4: Identify the Accountant User

Scroll through the list of users to identify the accountant whose access you want to remove. Users are typically listed with their names and roles for easy identification.

Step 5: Edit the Accountant User

Click on the accountant user's name to access their details. Look for the "Edit" or "Delete" option. In this case, select "Delete" to initiate the removal process.

Step 6: Confirm Deletion

A confirmation prompt will appear to ensure that you want to delete the accountant user. Double-check the user details to ensure you are removing the correct account, and then confirm the deletion.

Step 7: Update Permissions (if necessary)

After deleting the accountant user, review the remaining users' permissions to ensure that everyone has the appropriate access levels. Adjust permissions accordingly to maintain data integrity.


Deleting an accountant user in QuickBooks Online is a hassle-free process that ensures your accounting platform remains secure and tailored to your business needs. Follow these steps, and you'll effortlessly manage your user accounts, maintaining a streamlined and efficient accounting environment.

By following this step-by-step guide, you can confidently handle the removal of accountant users in QuickBooks Online, enhancing your overall user management experience.

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