How to Email Accountant Copy of QuickBooks? Your Comprehensive Guide

In the dynamic realm of modern business, effective communication is key to maintaining seamless financial processes. Sending your accountant a copy of your QuickBooks file is a fundamental task that ensures accurate bookkeeping and facilitates collaboration. This step-by-step guide will walk you through the process with clarity and simplicity, enabling you to effortlessly share the necessary information with your accountant.

Step 1: Open QuickBooks Software

Launch your QuickBooks software on your computer. Ensure that you have the latest version installed to access all the features and improvements.

Step 2: Select the Company File

From the QuickBooks dashboard, choose the company file you want to share with your accountant. Click on the appropriate file to open it.

Step 3: Navigate to the Accountant's Copy

In the top menu bar, locate and click on "File." A drop-down menu will appear. From this menu, select "Send Company File" and then choose "Accountant's Copy."

Step 4: Create Accountant's Copy

A new window will open. Click on "Save File" to create the Accountant's Copy. Save the file to a location on your computer that is easily accessible.

Step 5: Set Dividing Date

Specify the dividing date for the Accountant's Copy. This date is crucial as it determines the period for which the accountant can make changes without affecting your ongoing work.

Step 6: Set a Password (Optional)

For added security, you can set a password for the Accountant's Copy. Ensure you communicate this password securely to your accountant.

Step 7: Save and Send

Once you've configured the settings, click on "Next" and then "Finish." Save the changes to your company file.

Step 8: Email the Accountant's Copy

Compose an email to your accountant and attach the saved Accountant's Copy file. Clearly communicate any relevant details, such as the dividing date and password if applicable.


Sending your accountant a copy of your QuickBooks file is a straightforward process that enhances collaboration and ensures accurate financial reporting. By following these step-by-step instructions, you can seamlessly share the necessary information with your accountant, fostering a smooth and efficient financial workflow. Incorporate these practices into your routine to optimize communication and streamline your business operations.

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