How to Enter Chart of Accounts in QuickBooks? Your Comprehensive Guide

Step 1: Accessing QuickBooks

  • Open QuickBooks software on your computer.
  • Log in to your account using your credentials.

Step 2: Navigating to Chart of Accounts

  • Once logged in, locate the main menu at the top of the screen.
  • Click on the "Lists" menu option.
  • From the drop-down menu, select "Chart of Accounts."

Step 3: Adding an Account

  • In the Chart of Accounts window, locate and click on the "Account" drop-down menu.
  • Choose the type of account you wish to add (e.g., Bank, Expense, Income, etc.).
  • Click on the "New" button at the bottom left corner of the window.

Step 4: Entering Account Details

  • A new window will pop up prompting you to enter the account details.
  • Enter the necessary information such as Account Type, Detail Type, Name, and Description.
  • Optionally, you can assign an opening balance if applicable.

Step 5: Reviewing and Saving

  • Double-check all the entered information to ensure accuracy.
  • Once satisfied, click on the "Save and Close" button to add the account to your Chart of Accounts.

Step 6: Editing or Deleting Accounts (if needed)

  • If you need to edit or delete an account, navigate back to the Chart of Accounts window.
  • Right-click on the account you wish to edit or delete.
  • Select the appropriate option from the context menu.

Step 7: Finalizing Changes

  • After making any edits or deletions, ensure to save your changes.
  • Review your Chart of Accounts to ensure all accounts are correctly entered and categorized.


Entering the Chart of Accounts in QuickBooks is a straightforward process that allows you to organize your finances effectively. By following these simple steps, you can accurately input and manage your accounts, ensuring smooth financial operations within your business.

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