How to Get Transaction Detail by Account in QuickBooks Desktop? Your Comprehensive Guide

Welcome to our comprehensive guide on accessing transaction details by account in QuickBooks Desktop. Whether you're a seasoned user or just getting started, navigating QuickBooks efficiently is essential for managing your finances effectively. Below, we've outlined simple steps to help you effortlessly retrieve transaction details by account.

Step 1: Open QuickBooks Desktop

Begin by launching QuickBooks Desktop on your computer. Ensure that you have the appropriate permissions to access transaction details.

Step 2: Navigate to the Reports Menu

Locate the "Reports" menu at the top of the QuickBooks interface. Click on it to reveal a drop-down menu of reporting options.

Step 3: Select "Custom Reports"

From the Reports menu, choose "Custom Reports." This option allows you to create customized reports tailored to your specific needs.

Step 4: Choose "Transaction Detail by Account"

In the Custom Reports window, scroll through the list of available report templates and select "Transaction Detail by Account." This report provides a comprehensive breakdown of transactions categorized by account.

Step 5: Set Report Parameters

Customize the report parameters to refine your results. You can specify the date range, accounts, and other filters to narrow down the information displayed.

Step 6: Run the Report

Once you've configured the report settings to your preference, click on the "Run Report" button. QuickBooks will generate the Transaction Detail by Account report based on your criteria.

Step 7: Review Transaction Details

The generated report will display transaction details organized by account. You can review income, expenses, and other financial activities within the specified date range.

Step 8: Export or Print the Report (Optional)

If needed, you can export the report to Excel or PDF format for further analysis or printing. Simply use the export options available within QuickBooks.

Step 9: Save the Report for Future Reference

To access the report later or share it with others, consider saving it within QuickBooks. You can create a custom report group for easy access to frequently used reports.


By following these straightforward steps, you can effortlessly retrieve transaction details by account in QuickBooks Desktop. Whether you're tracking expenses, monitoring income, or analyzing financial trends, the Transaction Detail by Account report provides valuable insights to support your financial management efforts. Streamline your workflow and gain better control over your finances with QuickBooks Desktop's robust reporting capabilities.

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