How to Invite My Accountant to QuickBooks Online? Your Comprehensive Guide


Bringing your accountant into the fold of your QuickBooks Online experience is a seamless process that enhances collaboration and ensures smooth financial management. This step-by-step guide will walk you through the process, making it both easy to follow and aesthetically pleasing.

Step 1: Log in to QuickBooks Online

Begin by logging in to your QuickBooks Online account. Navigate to the dashboard to access the main menu.

Step 2: Locate the Gear Icon

Identify the gear icon in the upper right corner of the dashboard. This icon represents the settings and customization options.

Step 3: Choose "Manage Users"

Select the "Manage Users" option from the dropdown menu under the gear icon. This will lead you to the user management section.

Step 4: Click "Invite Accountant"

Within the user management section, find and click on the "Invite Accountant" button. This action will prompt a new window to appear.

Step 5: Enter Accountant's Email

In the new window, enter your accountant's email address. Ensure accuracy to guarantee a successful invitation.

Step 6: Assign User Type

Assign the appropriate user type to your accountant. QuickBooks Online provides various access levels, such as Accountant, Reports, and Full Access. Choose the level that aligns with your collaboration requirements.

Step 7: Add a Personal Message (Optional)

Include a personal message to your accountant if you wish. This can serve as a brief introduction or provide specific instructions related to your business.

Step 8: Review and Confirm

Carefully review the information you've entered to confirm its accuracy. Once satisfied, click on the "Invite" button to send the invitation to your accountant.


Inviting your accountant to QuickBooks Online is a straightforward process that ensures efficient collaboration and streamlined financial management. By following these steps, you'll create a seamless connection, allowing your accountant to access the necessary information and contribute to your financial success.

Key Takeaways:

  • Logging in to QuickBooks Online is the initial step.
  • Use the gear icon to access the user management section.
  • Choose "Invite Accountant" to initiate the invitation process.
  • Enter the accountant's email address accurately.
  • Assign the appropriate user type for customized access.
  • Optionally, include a personal message for your accountant.
  • Review the details and confirm the invitation.

This user-friendly guide will empower you to effortlessly invite your accountant to QuickBooks Online, enhancing collaboration and ensuring financial harmony for your business.

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