How to Make Sub Accounts in QuickBooks Online? Your Comprehensive Guide


Are you looking to enhance your financial organization in QuickBooks Online? Creating sub-accounts can be a game-changer when it comes to managing your finances with precision. In this step-by-step guide, we'll walk you through the seamless process of setting up sub-accounts in QuickBooks Online, ensuring that your financial structure is both robust and efficient.

Step 1: Log into QuickBooks Online

Begin by logging into your QuickBooks Online account using your credentials. Once logged in, you'll be directed to the dashboard.

Step 2: Navigate to the Chart of Accounts

Locate and select the "Chart of Accounts" option on the dashboard. This is where you'll manage all your accounts, including sub-accounts.

Step 3: Choose the Parent Account

Identify the account under which you want to create a sub-account. This will be your "parent account." Click on the parent account to proceed.

Step 4: Add a New Account

Look for the option to add a new account. It's often represented by a button like "New" or "Add Account." Click on it to initiate the process of creating a sub-account.

Step 5: Select Account Type

Choose the appropriate account type for your sub-account. This could include expenses, income, or other specific types. This step is crucial for accurate financial categorization.

Step 6: Fill in Account Details

Provide essential details for your sub-account, such as the account name and description. Ensure that the information accurately reflects the nature and purpose of the sub-account.

Step 7: Check the "Is Sub-account" Box

There should be an option to designate the new account as a sub-account. Check the "Is sub-account" box to indicate that this account is subordinate to the parent account.

Step 8: Set Parent Account

Specify the parent account for your sub-account. This helps establish the hierarchical relationship between the accounts.

Step 9: Save Changes

Once all details are filled in correctly, save your changes. QuickBooks Online will update the Chart of Accounts, reflecting the newly created sub-account.

Step 10: Review and Manage Sub-Accounts

Navigate back to the Chart of Accounts to review and manage your sub-accounts. You can edit, deactivate, or delete sub-accounts as needed to maintain an organized financial structure.


Congratulations! You've successfully created sub-accounts in QuickBooks Online, allowing you to enhance the precision and organization of your financial records. By following these simple steps, you've taken a significant step towards optimizing your financial management process. Efficiently categorize and manage your accounts, and enjoy the enhanced functionality that sub-accounts bring to your QuickBooks Online experience.

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