How to Move Transactions Between Accounts in QuickBooks Desktop? Your Comprehensive Guide

In QuickBooks Desktop, the ability to seamlessly transfer transactions between accounts is a valuable feature that can help you maintain accurate financial records. Whether you need to correct an error, reorganize your accounts, or simply streamline your financial data, QuickBooks Desktop provides a user-friendly process to achieve this task. Follow the step-by-step guide below to effortlessly move transactions between accounts.

Step 1: Open QuickBooks Desktop

Begin by launching QuickBooks Desktop on your computer. Log in to your company file to access the dashboard.

Step 2: Navigate to the Chart of Accounts

Locate the Chart of Accounts by going to the Lists menu and selecting "Chart of Accounts." This will display a list of all your accounts.

Step 3: Identify the Source and Destination Accounts

Identify the account from which you want to move transactions (source account) and the account to which you want to transfer them (destination account).

Step 4: Access the Transaction Register

Double-click on the source account to open its Transaction Register. This will provide you with a detailed view of all transactions associated with that account.

Step 5: Select and Copy Transactions

Highlight the transactions you wish to move by clicking on each one while holding down the "Ctrl" key (for Windows) or the "Command" key (for Mac). Once selected, right-click and choose the "Copy" option.

Step 6: Navigate to the Destination Account

Return to the Chart of Accounts and double-click on the destination account to open its Transaction Register.

Step 7: Paste Transactions

In the destination account's Transaction Register, right-click in the first empty row and choose the "Paste" option. This will transfer the selected transactions from the source account to the destination account.

Step 8: Review and Confirm

Carefully review the transactions in both the source and destination accounts to ensure accuracy. Make any necessary adjustments or corrections.

Step 9: Save Changes

Once satisfied with the transfer, save your changes to update the financial records.


Moving transactions between accounts in QuickBooks Desktop is a straightforward process that can be accomplished with just a few simple steps. By following this guide, you can efficiently organize your financial data and maintain accurate records within your accounting software. Take advantage of this feature to ensure the seamless management of your transactions in QuickBooks Desktop.

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