How to Send Accountant Copy of QuickBooks? Your Comprehensive Guide


Sending an accountant copy of QuickBooks is a seamless process that streamlines collaboration between business owners and their accountants. This step-by-step guide will walk you through the simple yet crucial steps to ensure a smooth sharing of financial data.

Step 1: Log in to QuickBooks

Begin by logging into your QuickBooks account. Use your credentials to access the platform securely.

Step 2: Open the Company File

Once logged in, locate and open the specific company file that you want to share with your accountant.

Step 3: Navigate to the File Menu

In the top menu, click on "File." This action will open a drop-down menu with various options.

Step 4: Select "Accountant's Copy"

From the File menu, choose the "Accountant's Copy" option. This will prompt a sub-menu with further choices.

Step 5: Click on "Send to Accountant..."

Choose the "Send to Accountant..." option from the sub-menu. QuickBooks will then guide you through the necessary steps to create and send the accountant's copy.

Step 6: Set a Dividing Date

Specify a dividing date for the accountant's copy. This date acts as a cutoff point, allowing your accountant to work on transactions without interference from your ongoing activities.

Step 7: Create a Password

To ensure the security of your financial data, set a unique and strong password for the accountant's copy. Share this password securely with your accountant through a separate communication channel.

Step 8: Save and Send the File

After setting the dividing date and password, save the accountant's copy file. QuickBooks will then guide you through the process of sending this file to your accountant. Choose the appropriate method for sharing, such as through email or a secure file-sharing platform.


Sending an accountant copy of your QuickBooks file is a crucial step in maintaining transparent and collaborative financial management. By following these simple yet comprehensive steps, you empower your accountant to work efficiently while maintaining the security of your financial data. Incorporate these steps into your routine to enhance the synergy between you and your accountant, facilitating a more effective financial management process.

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