How to Set Up a Sub Account in QuickBooks Online? Your Comprehensive Guide

Welcome to the step-by-step guide on setting up a sub-account in QuickBooks Online. Managing your finances has never been easier, and creating sub-accounts adds a layer of organization to your financial structure. Follow these straightforward steps to seamlessly set up a sub-account and enhance your QuickBooks Online experience.

Step 1: Log In to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account using your credentials. If you don't have an account yet, sign up to access the platform's robust financial management features.

Step 2: Navigate to the Chart of Accounts

Once logged in, locate and click on the "Accounting" tab in the left-hand menu. From the dropdown, select "Chart of Accounts." This is where you'll manage your accounts and create new sub-accounts.

Step 3: Identify the Parent Account

Identify the parent account under which you want to create a sub-account. Click on the account name to open its details.

Step 4: Select "New" to Add a Sub-Account

Within the parent account details, find and click on the "New" button. This will prompt a menu where you can choose the account type.

Step 5: Choose Account Type and Detail

Select the appropriate account type for your sub-account from the list provided. Enter the necessary details, such as the sub-account name and description. Ensure accuracy to maintain a well-organized financial structure.

Step 6: Set Up Opening Balance (if applicable)

If your sub-account requires an opening balance, input the relevant amount during the setup process. This step is crucial for maintaining accurate financial records.

Step 7: Save Your Sub-Account

Once all details are entered, click "Save and Close" to finalize the creation of your sub-account. QuickBooks Online will automatically update your Chart of Accounts with the new addition.

Step 8: Verify and Review

After saving, take a moment to review the information you entered. Ensure that the sub-account is correctly linked to the parent account and that all details are accurate.


Congratulations! You have successfully set up a sub-account in QuickBooks Online, enhancing your financial organization and efficiency. By following these simple steps, you've taken a significant stride towards maintaining a streamlined and well-managed financial system.

Remember, effective financial management is key to the success of any business, and QuickBooks Online is here to make that process smooth and accessible. Explore more features within the platform to further optimize your financial workflows.

Feel free to reach out to QuickBooks Online support for any additional assistance or clarification. Happy accounting!

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