How to Set Up Petty Cash Account in QuickBooks? Your Comprehensive Guide


Establishing a petty cash account in QuickBooks is a fundamental process that streamlines your financial management. This guide will walk you through the steps, ensuring a smooth and efficient setup for your petty cash transactions.

Step 1: Access QuickBooks Dashboard

Navigate to the QuickBooks dashboard and sign in to your account. If you haven't registered yet, create an account to get started.

Step 2: Select Company Preferences

Click on the "Gear" icon in the top right corner of the dashboard and choose "Company Settings" or "Company Preferences" from the dropdown menu.

Step 3: Choose "Account and Settings"

In the Company Settings or Company Preferences section, opt for "Account and Settings." This will lead you to the settings page where you can configure various preferences.

Step 4: Navigate to the "Expenses" Tab

Once in the settings, select the "Expenses" tab. Here, you'll find options related to expense management and petty cash settings.

Step 5: Enable "Use Petty Cash Account"

Look for the option that says "Use Petty Cash Account" and toggle it on. This action signals QuickBooks to activate the petty cash feature for your account.

Step 6: Specify Petty Cash Account

Specify the account that will function as your petty cash account. This could be an existing account or one created specifically for petty cash transactions.

Step 7: Set Opening Balance

If you're initiating petty cash with an existing amount, input the opening balance. This should reflect the total amount of cash on hand when you start tracking petty cash in QuickBooks.

Step 8: Save Changes

After configuring the petty cash settings, ensure you save the changes. Look for the "Save" or "Save Changes" button at the bottom of the page.

Step 9: Record Petty Cash Transactions

As you make petty cash transactions, navigate to the "Banking" or "Expenses" tab in QuickBooks to record each transaction. Categorize them appropriately to maintain accurate financial records.


Congratulations! You've successfully set up a petty cash account in QuickBooks. This streamlined process allows for efficient tracking of small cash transactions, promoting accuracy and transparency in your financial management.

Remember, maintaining a petty cash account ensures that even the smallest expenses are accounted for, contributing to a comprehensive financial overview within QuickBooks.

For more assistance or in-depth guidance, refer to QuickBooks' official support resources or reach out to their customer service.

Happy accounting!

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