How to Update Chart of Accounts in QuickBooks Online? Your Comprehensive Guide

Keeping your Chart of Accounts up-to-date is crucial for accurate financial management in QuickBooks Online. Follow these simple steps to ensure your Chart of Accounts reflects the current state of your business transactions.

Step 1: Accessing Your Chart of Accounts

Begin by logging into your QuickBooks Online account and navigating to the "Accounting" menu. Select "Chart of Accounts" to access the list of your existing accounts.

Step 2: Locating the Account to Update

Identify the account you wish to update in the Chart of Accounts. Use the search bar or scroll through the list to find the specific account you want to modify.

Step 3: Editing Account Details

Once you've located the account, click on it to view its details. Look for the "Edit" button and click on it to make changes. You can now modify the account name, account type, and other relevant details.

Step 4: Adjusting Account Settings

Review and adjust the account settings as needed. This may include updating account numbers, specifying tax-line mappings, or making any other necessary changes to accurately reflect your business transactions.

Step 5: Saving Your Changes

After making the required updates, click on the "Save" button to save your changes. QuickBooks Online will automatically apply the modifications to your Chart of Accounts.

Step 6: Verifying Changes

To ensure the changes are accurate, take a moment to review the updated account in the Chart of Accounts. Confirm that the information aligns with your business's current financial status.

Step 7: Reconciling Transactions

If the updated account is associated with transactions, reconcile them to maintain accurate financial records. This step is essential for precise financial reporting and analysis.


Updating your Chart of Accounts in QuickBooks Online is a straightforward process that ensures your financial records accurately reflect your business activities. By following these steps, you can maintain a well-organized and up-to-date accounting system, facilitating smoother financial management.

Keep your business finances in order with regular updates to your Chart of Accounts in QuickBooks Online, and enjoy the benefits of accurate and reliable financial reporting.

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