How to Update QuickBooks with Accountant Copy? Your Comprehensive Guide


Keeping your QuickBooks software up-to-date is essential for ensuring accurate financial records and seamless collaboration with your accountant. In this guide, we'll walk you through the steps to update QuickBooks with an accountant copy. Follow these simple yet crucial steps to enhance your financial management experience.

Step 1: Accessing QuickBooks

Open QuickBooks on your computer and log in using your administrator credentials. Ensure you have a stable internet connection for a smooth update process.

Step 2: Navigating to the Company File

Locate and select the "File" menu at the top-left corner of your QuickBooks dashboard. From the dropdown menu, choose "Send Company File" and then select "Accountant's Copy."

Step 3: Creating an Accountant's Copy

Click on "Save File" when prompted to create an accountant's copy. Choose a location on your computer to save the file, and ensure you remember the location for easy access.

Step 4: Specifying the Dividing Date

Specify the dividing date for the accountant's copy. This date determines the period up to which you can make changes without conflicting with your accountant's work.

Step 5: Saving and Sharing the File

Once you've set the dividing date, click on "Next" and then "Finish" to save the accountant's copy. Share the file with your accountant using a secure method, such as email or a file-sharing platform.

Step 6: Working with Your Accountant

Collaborate with your accountant to make necessary adjustments and modifications. Ensure effective communication to address any queries or concerns during this collaborative phase.

Step 7: Receiving the Changes

Once your accountant has made the necessary changes, they will send you an updated accountant's copy. Save this file on your computer for the final step of the update process.

Step 8: Importing the Changes

Open QuickBooks and navigate to the "File" menu again. This time, choose "Utilities" and then "Import Accountant Changes." Locate the file sent by your accountant and follow the on-screen instructions to import the changes.


Updating QuickBooks with an accountant copy is a seamless process when approached systematically. By following these step-by-step instructions, you ensure that your financial data stays accurate and up-to-date. Effective collaboration with your accountant is key to maximizing the benefits of this feature.

Keep your financial records in top shape, stay organized, and streamline your accounting processes with the power of QuickBooks updates. Happy accounting!

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