How to Use a Clearing Account in QuickBooks? Your Comprehensive Guide

In the realm of accounting, efficiency and accuracy are paramount. QuickBooks, a widely acclaimed accounting software, offers a robust feature known as a clearing account. This tool plays a pivotal role in streamlining financial transactions and ensuring your books remain impeccably organized. In this step-by-step guide, we'll explore the intricacies of using a clearing account in QuickBooks, empowering you to manage your finances with finesse.

Step 1: Accessing QuickBooks

To begin, log in to your QuickBooks account. Navigate to the homepage or dashboard to gain access to the full array of features.

Step 2: Locating the Chart of Accounts

Once logged in, direct your attention to the left-hand navigation panel. Look for the "Chart of Accounts" option and click on it. This is where you'll find a comprehensive list of your accounts.

Step 3: Creating a Clearing Account

Now, let's establish the clearing account. Click on the "New" button, typically located in the upper right corner. Select "Bank" as the account type and choose "Cash on hand" as the detail type. This ensures that the account is classified correctly.

Step 4: Naming the Clearing Account

Assign a name to your clearing account that resonates with its purpose. Consider something intuitive, such as "Transaction Clearing" or "Undeposited Funds." This clarity will facilitate easy identification in the future.

Step 5: Setting the Opening Balance

Specify the opening balance for your clearing account. This is crucial for accurate financial tracking. If there's an existing balance, enter it accordingly.

Step 6: Using the Clearing Account

Now that your clearing account is set up, it's time to leverage its benefits. Whenever you have transactions that need temporary holding or reconciliation, use the clearing account as an intermediary step.

Step 7: Reconciling Transactions

As transactions occur, record them in the clearing account. Periodically, reconcile the clearing account by moving funds to their respective final destinations within your chart of accounts.

Step 8: Review and Adjust

Regularly review your clearing account to ensure all transactions are appropriately accounted for. Make any necessary adjustments to maintain accuracy in your financial records.


Incorporating a clearing account into your QuickBooks repertoire is a strategic move toward efficient financial management. By following these steps, you'll not only harness the power of this tool but also maintain a seamless and organized accounting process. Elevate your financial prowess with QuickBooks and make the most of the clearing account feature for unparalleled precision in your business transactions.

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