Confidentiality of information in the outsourcing industry is facing a challenge of breach of confidentiality by the outsourcing service providers. Some of the information transferred involves confidential information which can pose financial threats for the owners of information. There is a high probability that the information may be leaked when sharing it with third-party service providers. Confidentiality is important in cases where cross-border transfer of work is involved as it becomes difficult for transnational entities to legally sue each other for breach of confidentiality terms. Various ways and methods have been devised to ensure the confidentiality of client information. There can be legal, procedural or technical categories of privacy protection.
The signing of the Non-Disclosure Agreement :
Online Accounting Services needs to sign a non-disclosure agreement with the client to ensure that the information is not leaked to the third party with the prior consent of the data owner.
Transfer data over a Secured network :
The data should be sent and received over a secured VPN network to prevent eavesdropping of the information. Firewalls should be installed on the workstations to protect data from malware and viruses.
Training to employees :
Employees need to be trained to ensure that they do not leak the information unknowingly to the third party. A non-disclosure agreement needs to be signed with the key employees of third-party service providers.
Employee level access defined :
Each employee has to be granted a specific level of access to the client’s information. Privacy and security policies should be communicated to the employees.
Backup of Records :
A proper backup of data should be maintained to prevent mass loss of information or loss of data due to corruption of data. This can prevent the risk of lost or stolen data. Automatic backup of data at regular intervals can help in preventing any maladies.
For More Information Visit Us: Rayvat Accounting