Can I Merge Two Accounts in QuickBooks Online? Your Comprehensive Guide


In the dynamic realm of financial management, QuickBooks Online stands out as a reliable companion for businesses. However, as businesses evolve, the need to streamline operations arises, leading to queries like, "Can I merge two accounts in QuickBooks Online?" In this guide, we will provide you with a step-by-step approach to seamlessly merge two accounts in QuickBooks Online, ensuring efficiency without compromising accuracy.

Steps to Merge Two Accounts in QuickBooks Online:

Step 1: Access QuickBooks Online

Begin by logging into your QuickBooks Online account. Navigate to the dashboard to gain access to the main menu.

Step 2: Select the Gear Icon

Located in the upper-right corner, click on the gear icon. This opens the settings menu, where various options are available for customization.

Step 3: Choose "Chart of Accounts"

From the settings menu, find and select "Chart of Accounts." This will display a list of all your accounts, providing an overview of your financial structure.

Step 4: Identify the Accounts to Merge

Carefully review the list and identify the two accounts you wish to merge. Make note of their names and current balances.

Step 5: Edit the Account You Want to Close

Click on the account you want to close and merge into another. Choose the "Edit" option, allowing you to modify the account details.

Step 6: Rename the Account

Under the Account Name field, edit the name to clearly indicate that this account will be closed. For example, you can add "To be Merged" to the account name.

Step 7: Save the Changes

After renaming the account, save the changes. This ensures that the system recognizes the account's updated status.

Step 8: Update the Target Account

Now, go to the second account that will absorb the first. Click on the "Edit" option and ensure that the account's name accurately reflects the merged status.

Step 9: Adjust Balances

If there are balance differences between the two accounts, make the necessary adjustments to align the balances correctly. This guarantees accurate financial reporting.

Step 10: Save and Confirm

Once all modifications are complete, save the changes. QuickBooks Online will prompt you to confirm the merging of accounts. Confirm the action to finalize the process.


In conclusion, merging accounts in QuickBooks Online is a straightforward process that enhances efficiency in financial management. By following these step-by-step instructions, businesses can seamlessly consolidate their accounts, promoting a more streamlined and organized financial structure. Embrace the power of QuickBooks Online to optimize your financial operations with ease.

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