How to Account for Square Fees in QuickBooks? Your Comprehensive Guide


Welcome to a comprehensive guide on seamlessly incorporating Square fees into your QuickBooks accounting. Effectively managing transaction costs is crucial for accurate financial tracking, and this step-by-step tutorial ensures you can effortlessly account for Square fees in QuickBooks.

Step 1: Understand Square Fees

Before diving into QuickBooks, grasp the intricacies of Square fees. These fees may include transaction fees, processing fees, and any additional charges relevant to your business.

Step 2: Log into QuickBooks

Access your QuickBooks account and ensure you have the necessary administrative privileges to make adjustments.

Step 3: Create a New Expense Account

Navigate to the Chart of Accounts in QuickBooks and establish a new expense account specifically for Square fees. This ensures a dedicated space for recording these costs accurately.

Step 4: Record Square Transactions

For each transaction processed through Square, create a corresponding entry in QuickBooks. Utilize the new expense account to categorize Square fees associated with each transaction.

Step 5: Reconcile Accounts Regularly

To maintain accuracy, reconcile your Square and QuickBooks accounts regularly. This helps identify any discrepancies and ensures your financial records remain precise.

Step 6: Utilize QuickBooks Online Banking Feature

If you're using QuickBooks Online, leverage its online banking feature to streamline the process. Link your Square account, allowing transactions and fees to automatically sync with QuickBooks.

Step 7: Customize Reports

Generate customized reports in QuickBooks to get a clear overview of your Square fees. Tailor these reports to highlight specific timeframes, helping you analyze trends and make informed financial decisions.

Step 8: Seek Professional Advice

If you encounter challenges or have specific business needs, consider consulting a financial advisor or QuickBooks expert. Professional guidance ensures you make the most of QuickBooks' capabilities while accounting for Square fees accurately.


In conclusion, incorporating Square fees into QuickBooks doesn't have to be daunting. By following these simple yet effective steps, you can seamlessly manage and account for Square fees, ensuring your financial records reflect the true cost of transactions. Stay diligent, reconcile regularly, and empower your business with precise financial insights. Happy accounting!

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