How to Add Account Numbers in QuickBooks Desktop 2020? Your Comprehensive Guide


In QuickBooks Desktop 2020, assigning account numbers is a strategic step to enhance organization and streamline financial management. Follow these simple steps to efficiently add account numbers to your QuickBooks Desktop, ensuring a more structured and systematic approach to your accounting processes.

Step 1: Navigate to the Chart of Accounts

Begin by accessing the Chart of Accounts in QuickBooks Desktop. This can be done by clicking on "Lists" in the top menu bar and selecting "Chart of Accounts."

Step 2: Identify the Account

Locate the specific account to which you want to assign a number. This step ensures precision and accuracy in the organization of your financial data.

Step 3: Open the Account

Double-click on the desired account to open its details. This action will bring up the Account Information window.

Step 4: Add Account Number

Within the Account Information window, find the "Account Number" field. Enter the appropriate account number for the selected account. Make sure to use a logical numbering system that aligns with your organization's financial structure.

Step 5: Save Changes

After adding the account number, click on the "Save & Close" button to apply the changes. This ensures that the newly assigned account number is successfully integrated into your Chart of Accounts.

Step 6: Repeat as Needed

Continue this process for each account to which you wish to assign a number. Consistency is key in maintaining an organized and efficient accounting system.

Benefits of Adding Account Numbers:

  1. Enhanced Organization: Account numbers facilitate a logical order within your Chart of Accounts, making it easier to locate specific accounts.
  2. Streamlined Reporting: Reports generated in QuickBooks Desktop become more insightful and easier to interpret with the inclusion of account numbers.
  3. Simplified Navigation: Account numbers aid in navigating through financial data, saving time and reducing the chances of errors.


By following these straightforward steps, you can effortlessly add account numbers in QuickBooks Desktop 2020. This small yet impactful practice will contribute to a more organized, streamlined, and efficient financial management system, ultimately benefiting your business in the long run.

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