How to Add Accountant on QuickBooks Online? Your Comprehensive Guide


Managing your finances is crucial for the success of any business, and QuickBooks Online simplifies this process. Collaborating with an accountant on QuickBooks Online can streamline your financial management. In this guide, we'll walk you through the step-by-step process of adding an accountant to your QuickBooks Online account.

Step 1: Log in to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard.

Step 2: Access the "Settings" Menu

Locate and click on the "Settings" or "Gear" icon, usually located in the upper-right corner of the dashboard. This will open a dropdown menu.

Step 3: Choose "Manage Users"

In the dropdown menu, find and select the "Manage Users" option. This will lead you to the user management section.

Step 4: Click on "Accounting Firms"

Look for the section related to accounting firms or external accountants. Click on the option that allows you to add a new accountant.

Step 5: Invite Your Accountant

Once in the accountant management section, click on the option to "Invite Accountant" or a similar phrase. You may be prompted to enter your accountant's email address.

Step 6: Enter Accountant's Email

Provide the email address associated with your accountant's QuickBooks Online account. Double-check the accuracy of the email to ensure a smooth invitation process.

Step 7: Define Access Level

Specify the level of access you want to grant to your accountant. QuickBooks Online offers different access levels, such as "Accountant," "Reports Only," or "All Access." Choose the appropriate level based on your collaboration needs.

Step 8: Send Invitation

Click on the "Send Invitation" or equivalent button to dispatch the invitation to your accountant. They will receive an email notification with instructions on how to accept the invitation.

Step 9: Accountant Accepts Invitation

Your accountant will receive the invitation and follow the provided instructions to accept it. Once accepted, they will have access to your QuickBooks Online account.


Collaborating with an accountant on QuickBooks Online enhances your financial management capabilities. By following these simple steps, you can seamlessly add an accountant to your QuickBooks Online account, facilitating efficient collaboration and ensuring the success of your business. Take advantage of this powerful tool to streamline your financial processes and focus on what matters most—growing your business.

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