How to Add an Accountant in QuickBooks Online? Your Comprehensive Guide

In today's dynamic business environment, collaboration and efficient financial management are paramount. QuickBooks Online simplifies this process by allowing you to seamlessly add an accountant to your account. This step-by-step guide ensures a smooth integration, allowing you to harness the full potential of your financial tools.

Steps to Add an Accountant in QuickBooks Online

1. Log In to QuickBooks Online:

Begin by logging into your QuickBooks Online account using your credentials. Once logged in, navigate to the dashboard.

2. Access the Gear Icon:

Locate and click on the "Gear" icon in the upper right-hand corner of the screen. This will open a dropdown menu with various options.

3. Select "Manage Users":

Within the dropdown menu, find and select the "Manage Users" option. This will lead you to a new page dedicated to user management.

4. Click on "Accountants":

On the "Manage Users" page, find the "Accountants" section and click on it. This is where you'll initiate the process of adding your accountant.

5. Invite Accountant:

Look for the "Invite Accountant" button, typically located at the top right of the "Accountants" section. Click on it to open the invitation dialogue box.

6. Enter Accountant's Email:

In the dialogue box, enter the email address of the accountant you want to add. Double-check the accuracy of the email to ensure a successful invitation.

7. Set User Access:

QuickBooks Online provides options to customize the level of access for your accountant. Choose the appropriate level, such as "Accountant" or "Reports Only," based on your preferences.

8. Send Invitation:

Once you've configured the settings, click the "Send Invitation" button. This will trigger an email invitation to the specified accountant.

9. Accountant's Acceptance:

The accountant will receive an email invitation. They should follow the enclosed link to accept the invitation and gain access to your QuickBooks Online account.

10. Confirmation:

After the accountant accepts the invitation, you will receive a notification confirming the successful addition. You can now enjoy collaborative financial management with your accountant.


Adding an accountant to QuickBooks Online is a straightforward process that enhances collaboration and ensures efficient financial management. By following these step-by-step instructions, you empower your business with seamless integration and collaboration, allowing for a more comprehensive financial overview.

Make the most of QuickBooks Online by effortlessly adding your accountant and unlocking the full potential of collaborative financial management.

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