How to Change Accounts Receivable in QuickBooks Desktop? Your Comprehensive Guide

Managing your accounts receivable efficiently is crucial for the financial health of your business. QuickBooks Desktop offers a user-friendly interface to streamline this process. If you're wondering how to change accounts receivable in QuickBooks Desktop, follow these easy steps to ensure accurate financial tracking and reporting.

Step 1: Open QuickBooks Desktop

Launch QuickBooks Desktop on your computer and log in to your company file. Ensure that you have the necessary permissions to make changes to your accounts receivable.

Step 2: Navigate to the Customer Center

Click on the "Customers" menu in the top navigation bar. From the drop-down menu, select "Customer Center." This will open a centralized hub for managing customer-related transactions.

Step 3: Access Customer Information

Locate the customer whose accounts receivable you want to modify. Double-click on the customer's name to open their information window.

Step 4: Review and Edit Open Invoices

In the customer information window, go to the "Transactions" tab. Here, you'll find a list of open invoices associated with the selected customer. Review the invoices and identify the one you need to edit.

Step 5: Make Changes to the Invoice

Double-click on the invoice you want to modify. This will open the invoice details. Here, you can edit the necessary fields, such as the amount, due date, or any other relevant information related to accounts receivable.

Step 6: Save the Changes

After making the required modifications, click "Save & Close" to save the changes to the invoice. QuickBooks will automatically update the accounts receivable balance based on the edited invoice.

Step 7: Verify the Changes

To ensure that the changes have been successfully applied, navigate back to the Customer Center. Locate the customer and review the updated accounts receivable information.


Effectively managing accounts receivable is vital for maintaining accurate financial records. QuickBooks Desktop simplifies this process, allowing you to make necessary adjustments seamlessly. By following these step-by-step instructions, you can confidently change accounts receivable in QuickBooks Desktop and ensure the integrity of your financial data.

Remember to save your work regularly and back up your QuickBooks data to prevent any loss of information. With these straightforward steps, you can navigate QuickBooks Desktop effortlessly and maintain precise control over your accounts receivable.

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