How to Change Direct Deposit Bank Account in QuickBooks Desktop? Your Comprehensive Guide

Are you looking to update your direct deposit bank account in QuickBooks Desktop? Making this change is a straightforward process, and we've outlined the steps below to guide you through it seamlessly. Follow these simple instructions to ensure a smooth transition without any hassles.

Step 1: Log in to Your QuickBooks Desktop Account

Begin by logging in to your QuickBooks Desktop account with your credentials. Ensure that you have administrative access to make the necessary changes.

Step 2: Access the Payroll Center

Navigate to the Payroll Center within QuickBooks Desktop. You can find this by clicking on the "Employees" tab in the top menu and selecting "Payroll Center" from the drop-down menu.

Step 3: Choose the Employee for Direct Deposit Update

Identify the employee for whom you want to update the direct deposit bank account. Click on the employee's name to access their details.

Step 4: Edit Employee Information

Within the employee details, locate and click on the "Edit Employee" option. This will open a new window where you can make changes to the employee's information.

Step 5: Update Direct Deposit Information

Scroll down to the section that pertains to direct deposit information. Here, you can enter the new bank account details for the employee. Double-check the accuracy of the information to avoid any payment issues.

Step 6: Confirm Changes

After entering the new bank account information, take a moment to review the changes. Ensure that all details are accurate and up-to-date. Click on the "OK" or "Save" button to confirm the modifications.

Step 7: Verify Direct Deposit Setup

Once the changes are saved, go back to the Payroll Center and select the "Direct Deposit" option. Verify that the new bank account information is correctly reflected for the respective employee.


Congratulations! You've successfully updated the direct deposit bank account in QuickBooks Desktop. These step-by-step instructions are designed to make the process seamless and hassle-free.

Keep in mind that accurate and up-to-date direct deposit information is crucial for timely payroll processing. By following these steps, you ensure that your employees receive their payments without any disruptions.

Feel free to reach out to QuickBooks support if you encounter any issues during the process. Happy accounting!

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