How to Create Customer Account Numbers in QuickBooks Online? Your Comprehensive Guide


In QuickBooks Online, creating customer account numbers is a straightforward process that can help you organize and manage your customer records efficiently. Follow these simple steps to set up customer account numbers in QuickBooks Online.

Step 1: Accessing Company Settings

  1. Log in to your QuickBooks Online account.
  2. Navigate to the "Settings" menu by clicking on the gear icon located in the upper-right corner.

Step 2: Choosing Company Settings

  1. From the dropdown menu, select "Account and Settings" under the "Your Company" column.
  2. Click on the "Sales" tab on the left-hand side of the screen.

Step 3: Enabling Custom Transaction Numbers

  1. Scroll down to the "Sales form content" section.
  2. Locate the "Sales form numbers" subsection and click on the pencil icon to edit.
  3. Check the box next to "Custom transaction numbers" to enable this feature.

Step 4: Setting Customer Account Numbers

  1. After enabling custom transaction numbers, click on the "Save" button to confirm your selection.
  2. Return to the main dashboard by clicking on the QuickBooks logo in the upper-left corner.
  3. Select "Customers" from the main menu to access your customer list.

Step 5: Editing Customer Information

  1. Choose the customer for whom you want to create an account number by clicking on their name.
  2. Once in the customer's profile, click on the "Edit" button.
  3. In the "Display Name" field, enter the desired account number for the customer.

Step 6: Saving Changes

  1. After adding the account number, scroll down and click on the "Save" button to apply the changes.
  2. Repeat these steps for each customer you wish to assign an account number.


By following these steps, you can efficiently create customer account numbers in QuickBooks Online, enhancing organization and simplifying your record-keeping process. Implementing this feature can streamline your workflow and contribute to better management of your customer base. Enjoy the benefits of improved organization and efficiency with customized customer account numbers in QuickBooks Online!

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