How to Enter Accounts Receivable in QuickBooks? Your Comprehensive Guide

Managing accounts receivable efficiently is crucial for the financial health of any business. QuickBooks, a popular accounting software, provides a user-friendly interface to streamline the process of entering accounts receivable. In this step-by-step guide, we will walk you through the seamless process, ensuring that you can easily navigate through the software and keep your financial records in order.

Step 1: Log In to QuickBooks

Begin by logging in to your QuickBooks account. If you don't have an account, you can sign up for one on the official QuickBooks website.

Step 2: Access the Dashboard

Once logged in, you will be directed to the QuickBooks dashboard. Familiarize yourself with the layout, and locate the main navigation menu.

Step 3: Choose the "Sales" Tab

In the main menu, click on the "Sales" tab. This will open a submenu with various options related to sales transactions.

Step 4: Select "Customers"

From the sales submenu, choose "Customers." Here, you can access and manage customer-related transactions.

Step 5: Create a New Customer Invoice

To enter accounts receivable, click on the "+ New" button and choose "Invoice" from the drop-down menu. This will open a form where you can input the necessary details.

Step 6: Fill in Customer Information

In the invoice form, enter the customer's name, billing address, and any other required details. Ensure accuracy to avoid discrepancies in your records.

Step 7: Add Products or Services

Specify the products or services provided to the customer, along with their corresponding quantities and prices. QuickBooks will automatically calculate the total amount.

Step 8: Set Payment Terms

Indicate the payment terms, such as the due date for the invoice. This helps in tracking outstanding receivables and managing cash flow.

Step 9: Review and Save

Before finalizing, review the entered information for accuracy. Once satisfied, click "Save" to record the accounts receivable entry in QuickBooks.


Entering accounts receivable in QuickBooks is a straightforward process that enhances your financial management capabilities. By following these simple steps, you can maintain accurate records, streamline your invoicing process, and ensure timely payments from your customers.

By incorporating these practices into your financial routine, you can harness the full potential of QuickBooks to manage accounts receivable effectively. Embrace the efficiency and organization that QuickBooks offers to take your business finances to the next level.

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