How to Invite an Accountant on QuickBooks Online? Your Comprehensive Guide


Managing your finances efficiently is crucial for the success of any business, and QuickBooks Online provides a powerful platform for streamlined accounting. To further enhance collaboration and ensure accurate financial records, inviting your accountant to QuickBooks Online is a key step. This guide will walk you through the process in a clear and easy-to-follow manner.

Step 1: Log in to QuickBooks Online

Begin by logging in to your QuickBooks Online account. If you don't have an account, sign up for one to get started. Once logged in, you'll be directed to the dashboard.

Step 2: Navigate to the Gear Icon

Locate the gear icon in the upper right corner of the screen. This icon represents the settings menu. Click on it to reveal a dropdown menu.

Step 3: Select "Manage Users"

Within the dropdown menu, find and select the "Manage Users" option. This will take you to the User List page.

Step 4: Click "Invite Accountant"

On the User List page, look for the "Accounting firms" section. Click on the "Invite Accountant" button. This action will prompt you to enter your accountant's email address.

Step 5: Enter Accountant's Email

In the invitation window, enter your accountant's email address. Make sure it is accurate to ensure they receive the invitation successfully.

Step 6: Choose Accountant's Access Level

Select the appropriate access level for your accountant. QuickBooks Online offers different access levels such as "All Access," "Reports Only," and "None." Choose the level that aligns with your collaboration requirements.

Step 7: Add a Personal Message (Optional)

To personalize the invitation, you can add a brief message to your accountant. This is an optional step but can be a nice touch to convey any specific instructions or greetings.

Step 8: Send the Invitation

Double-check all the details, ensuring accuracy. Once satisfied, click on the "Send Invitation" button. Your accountant will receive an email with instructions on how to accept the invitation.


Inviting your accountant to QuickBooks Online is a straightforward process that enhances collaboration and ensures accurate financial tracking. By following these simple steps, you'll strengthen your financial management capabilities and create a seamless workflow for you and your accountant.

Incorporate these steps into your routine, and experience the convenience of collaborative accounting with QuickBooks Online. Remember, effective collaboration is key to achieving financial success in your business.

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