How to Invite an Accountant in QuickBooks Online: A Step-by-Step Guide

How to Invite an Accountant QuickBooks Online? Your Comprehensive Guide

Managing your finances efficiently is crucial for the success of any business, and QuickBooks Online is a powerful tool that simplifies the process. If you're looking to collaborate with an accountant on your financial matters, QuickBooks Online allows you to invite them seamlessly. Follow these easy steps to extend an invitation to your accountant and streamline your financial management process.

Step 1: Log in to Your QuickBooks Online Account

Begin by logging in to your QuickBooks Online account. Enter your credentials to access the dashboard.

Step 2: Navigate to the 'Settings' Menu

Locate and click on the "Settings" or "Gear" icon, usually positioned in the upper-right corner of the screen. This will open a drop-down menu with various options.

Step 3: Select 'Manage Users'

From the drop-down menu, choose the "Manage Users" option. This will take you to a page where you can add, edit, or remove users from your QuickBooks Online account.

Step 4: Click on 'Invite Accountant'

Look for the "Invite Accountant" button on the "Manage Users" page and click on it. This action will prompt a form where you can input the accountant's details.

Step 5: Enter Accountant's Email

In the form, enter the email address of the accountant you wish to invite. Double-check to ensure the accuracy of the email address to avoid any issues with the invitation.

Step 6: Choose the Accountant's Role

Select the appropriate role for your accountant. QuickBooks Online offers various roles, such as Accountant, Reports Only, or Custom. Choose a role that aligns with the level of access you want to grant.

Step 7: Send the Invitation

Once you've entered the necessary information, click on the "Invite" button to send the invitation to your accountant. QuickBooks Online will notify the accountant via email.

Step 8: Accountant Accepts the Invitation

The accountant will receive an email with an invitation to access your QuickBooks Online account. They need to follow the provided link to accept the invitation.

Step 9: Collaboration Begins

Once the accountant accepts the invitation, you can start collaborating. They will have access to the financial data based on the role you assigned.


Inviting an accountant to your QuickBooks Online account is a straightforward process that enhances collaboration and ensures effective financial management. By following these step-by-step instructions, you can seamlessly connect with your accountant and streamline your business's financial processes. Take advantage of QuickBooks Online's user-friendly interface and make financial management a breeze.

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