How to Make an Accountant Copy in QuickBooks? Your Comprehensive Guide


In the realm of efficient financial management, QuickBooks stands as a cornerstone for businesses. To streamline collaboration between business owners and their accountants, creating an accountant copy in QuickBooks is a pivotal step. This guide will walk you through the process, ensuring a seamless experience.

Step 1: Open QuickBooks Software

Begin by launching your QuickBooks software on your computer. Ensure that you are using the version that supports the creation of accountant copies.

Step 2: Log In to Your QuickBooks Account

Enter your credentials to log in to your QuickBooks account. Navigate to the company file you want to create an accountant copy for.

Step 3: Access the File Menu

Locate and click on the "File" menu at the top left corner of the screen. This will open a dropdown menu with various options.

Step 4: Choose 'Create Copy'

From the dropdown menu, select the "Create Copy" option. This will lead you to a submenu with further choices.

Step 5: Select 'Accountant's Copy'

Click on the "Accountant's Copy" option. QuickBooks will prompt you to choose between "Save File" and "Online." Select the option that aligns with your preferences.

Step 6: Set Dividing Date

Specify the dividing date for the accountant's copy. This date determines the point up to which the client can work in the company file. Ensure that it is a date that suits the business workflow.

Step 7: Save the Accountant's Copy File

Choose a location to save the accountant's copy file on your computer. Select a memorable and easily accessible folder to ensure convenience.

Step 8: Communicate with Your Accountant

Share the accountant's copy file with your accountant through a secure and preferred method. This enables them to make necessary adjustments without affecting your ongoing work.


Creating an accountant copy in QuickBooks is an uncomplicated process that significantly enhances collaboration and efficiency in financial management. By following these simple steps, you empower both yourself and your accountant to work harmoniously towards the success of your business.

Remember, transparency and clear communication with your accountant are key to a successful collaboration. Utilize the power of QuickBooks to streamline your financial processes and elevate your business to new heights.

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