How to Merge 2 Accounts in QuickBooks? Your Comprehensive Guide


Merging accounts in QuickBooks can streamline your financial records and make them more accurate. Whether you have duplicate accounts or simply want to consolidate similar ones, this process can save time and ensure consistency in your financial reporting. Follow these simple steps to merge two accounts seamlessly in QuickBooks.

Step 1: Access the Chart of Accounts

  1. Open QuickBooks and navigate to the "Lists" menu.
  2. Select "Chart of Accounts" from the drop-down list.

Step 2: Identify the Accounts to Merge

  1. Scan through your list of accounts to identify the ones you wish to merge.
  2. Make note of the names and types of the accounts for reference.

Step 3: Choose the Primary Account

  1. Decide which account will be the primary one after the merge.
  2. Ensure that the primary account contains all the necessary information and transactions.

Step 4: Edit the Secondary Account

  1. Right-click on the secondary account you want to merge.
  2. Select "Edit Account" from the context menu.

Step 5: Rename the Secondary Account

  1. Change the name of the secondary account to match the primary account.
  2. This ensures clarity and consistency in your financial records.

Step 6: Merge the Accounts

  1. Close the secondary account's window after renaming it.
  2. QuickBooks will prompt you to confirm the merge.
  3. Confirm the merge by selecting "Yes."

Step 7: Review the Merged Account

  1. Open the primary account to review the merged transactions.
  2. Ensure that all the data from the secondary account has been successfully transferred.

Step 8: Adjust Settings (if necessary)

  1. Double-check any account settings or preferences that may need adjustment.
  2. This ensures that the merged account functions correctly in your financial reports.

Step 9: Save Changes

  1. Once you're satisfied with the merge, save your changes.
  2. QuickBooks will update your chart of accounts accordingly.


Merging accounts in QuickBooks is a straightforward process that can help you maintain clean and accurate financial records. By following these step-by-step instructions, you can easily consolidate duplicate or similar accounts, saving time and ensuring consistency in your financial reporting. Streamline your accounting processes today by merging accounts in QuickBooks.

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