How to Open Accountant's Copy in QuickBooks 2020? Your Comprehensive Guide

In the realm of financial management, QuickBooks stands out as a reliable and efficient tool for businesses. One of its valuable features is the Accountant's Copy, designed to facilitate collaboration between business owners and their accountants. If you're using QuickBooks 2020 and are eager to learn how to open an Accountant's Copy seamlessly, follow these step-by-step instructions for a smooth experience.

Step 1: Launch QuickBooks 2020

Begin by opening your QuickBooks software on your computer. Ensure that you have the correct version installed to access the Accountant's Copy features.

Step 2: Access the File Menu

Navigate to the top menu bar and click on "File" to reveal a dropdown menu. This is your gateway to various functions and settings within QuickBooks.

Step 3: Select "Send Company File"

From the "File" menu, hover over "Accountant's Copy" and then click on "Client Activities." A sub-menu will appear, and you should choose "Send to Accountant."

Step 4: Choose the Appropriate Year

A dialog box will open, prompting you to select the appropriate tax year for the Accountant's Copy. Ensure you pick the correct fiscal year to maintain accurate financial records.

Step 5: Set a Dividing Date

Next, set a dividing date in the designated field. This date is crucial, as it determines the point where the Accountant's Copy will end, allowing you to continue working on your data beyond that point.

Step 6: Save and Send

Once you've entered the necessary information, click on "Next" and choose a location to save the Accountant's Copy file. After saving, hit "Save" again to send the file to your accountant. You can use various methods, such as email or a cloud service, to share the file securely.

Step 7: Confirm Changes

Once your accountant makes the necessary adjustments, they will send the changes back to you. When you receive the modified file, open QuickBooks, navigate to the "File" menu, and choose "Accountant's Copy." Click on "Import Accountant's Changes" to integrate the updates into your company file.

By following these straightforward steps, you can effortlessly open an Accountant's Copy in QuickBooks 2020. This collaborative feature streamlines the communication between you and your accountant, ensuring accurate financial data for informed decision-making. Keep your financial records organized and up-to-date with QuickBooks 2020's powerful capabilities.

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