How to Print Chart of Accounts from QuickBooks Desktop? Your Comprehensive Guide

In the realm of efficient financial management, QuickBooks Desktop stands as a stalwart companion for businesses of all sizes. One crucial feature that aids in maintaining financial clarity is the Chart of Accounts. Printing this essential document from QuickBooks Desktop is a straightforward process, and we'll guide you through it step by step.

Step 1: Open QuickBooks Desktop

Launch your QuickBooks Desktop application on your computer. Ensure that you are logged in with the appropriate credentials and have access to the company file for which you wish to print the Chart of Accounts.

Step 2: Navigate to Lists

Once inside QuickBooks Desktop, locate and click on the "Lists" option in the top menu bar. This will unveil a dropdown menu with various list options.

Step 3: Choose Chart of Accounts

From the dropdown menu, select "Chart of Accounts." This action will open the Chart of Accounts window, displaying a comprehensive list of your accounts.

Step 4: Customize the View

Before proceeding to print, it's wise to customize the view to include the details you need. Click on the "Account" button in the lower-left corner of the window and choose "Customize Report."

Step 5: Adjust Columns and Filters

In the Customize Report window, you can adjust columns and apply filters to tailor the information displayed. Ensure that the necessary columns such as Account Name, Type, and Balance are selected.

Step 6: Review and Confirm

Take a moment to review the customized Chart of Accounts view. Confirm that the displayed information aligns with your requirements.

Step 7: Print the Chart of Accounts

With the Chart of Accounts view ready, click on the "Print" button, usually located in the upper-left or upper-right corner of the window. This will open the Print Reports window.

Step 8: Choose Printer and Settings

In the Print Reports window, select your desired printer from the dropdown menu. Adjust any additional print settings, such as orientation and paper size, to suit your preferences.

Step 9: Preview and Print

Click on the "Preview" button to review how the printed Chart of Accounts will appear. If satisfied, proceed to click "Print" to generate a physical or digital copy of your Chart of Accounts.


Printing the Chart of Accounts from QuickBooks Desktop is a seamless process when approached systematically. By following these step-by-step instructions, you can effortlessly obtain a well-organized and informative document that encapsulates your financial landscape. Ensure to regularly update and print your Chart of Accounts to maintain a clear overview of your business's financial health.

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